CFUW K-W ("we," "us," or "our") is committed to the protection of the personal information of its members, our scholarship/award/bursary recipients and those with whom it does business.  We adhere to the privacy policies of CFUW where applicable and operates in accordance with Ontario’s privacy laws. 

This Privacy Policy explains how we collect, use, disclose, and protect your personal information when you interact with our website, services, and membership programs.

By using our services, making payments, or registering as a member, you consent to the collection and use of your personal information as outlined in this policy. If you do not agree with the terms of this Privacy Policy, please do not use our website or services.

1. Information We Collect

We collect personal information in the following ways:

• Membership Information: When you join our club, we collect information such as your name, address, phone number, email. This database is used to publish a membership directory to be used ONLY by members of CFUW K-W for Club business. We encourage our members to include a bio, photograph and interests to enhance the ability of our members to get to know each other.
• Transaction Data: We may collect information related to your purchases, event registrations, or membership renewals, including payment details.
• Website Usage Information: We automatically collect information about how you interact with our website, such as your IP address, browser type, pages visited, and time spent on the site. This is done using cookies and other tracking technologies.
• Communication Information: If you contact us via email, phone, or other means, we may collect your communication details, including the content of your messages.

2. How We Use Your Information

We use the personal information we collect for the following purposes:

• To Provide Services: To process membership registrations, event bookings, and payment transactions.
• To Stay Connected with our Members: Under the Freedom of Information and Protection of Privacy Act (FOIPP) permission is needed to print/post images and/or personal information of CFUW KW members in the Club’s monthly newsletter, website, Facebook page and Twitter account unless a member has indicated any objection on her profile.
• To Improve Our Services: To analyze website usage and member interactions to improve our offerings and user experience.
• Communication: To send you updates, newsletters, event invitations, and other communications related to your membership or activities within the club.
• Security and Fraud Prevention: To monitor and ensure the security of our website and services, and to prevent fraud or unauthorized activity.

3. How We Share Your Information

• ·         The CFUW KW membership directory exists for the exclusive use of CFUW KW members.  Information and photographs contained in it shall not be used by Club members for the marketing of goods and/or services not related to CFUW KW and shall not be used by non-members for any purpose.

We do not sell, trade, or rent your personal information to third parties. However, we may share your information in the following cases:

• Service Providers: We may share your information with third-party vendors who help us process payments, host our website, or provide other services. These third parties are required to keep your information confidential and use it only for the purposes for which we have contracted them.
• Legal Compliance: We may disclose your personal information if required to do so by law or if we believe in good faith that such action is necessary to comply with legal obligations, protect our rights, or investigate fraud.

4. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of online transmission or storage is completely secure, and we cannot guarantee absolute security.

5. Cookies and Tracking Technologies

Our website may use cookies, web beacons, and similar tracking technologies to improve user experience and analyze website traffic. Cookies are small files stored on your device that help us remember your preferences and improve site functionality. You can control cookie settings through your browser, but disabling cookies may affect your ability to use certain features of our website.

6. Your Rights and Choices

You have the right to:

• Access Your Information: You may request a copy of the personal information we hold about you.
• Correct or Update Information: You may request to update or correct any inaccurate personal information.
• Delete Your Information: You can request that we delete your personal data, subject to any legal obligations we may have to retain it.
• Opt-Out of Communications: You can opt-out of receiving promotional emails by following the unsubscribe link in the emails or contacting us directly.

To exercise any of these rights, please contact us at [email/contact info].

7. Children's Privacy

Our services are intended for adults only and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.

8. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Effective Date." We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us at:

CFUW KW
cfuwkw@gmail.com